I received an EXT or 4.0; what should I do?

What is a 4.0 grade?

See What is the grading system at UPOU?

What is an EXT grade?

A student who is unable to complete the requirements of a course may be dropped with or without a grade of 5.0 or marked EXT (extended) depending on certain conditions:

• A student who has not done any work and has no valid excuse for his/her delinquency shall be given a grade of 5.0 at the end of the term.
• A student whose class standing throughout the semester is PASSING, but fails to take the final examination or fails to complete other requirements of the course due to illness or other valid reasons may be given an EXT.
•  A student who has not done any work but presents a valid written excuse before three-fourths (3/4) of the term has elapsed shall be marked EXT. if the excuse is submitted after three-fourths (3/4) of the term has elapsed, a grade of 5.0 shall be given.
• A student who has done any amount of work for the course and which work is passing shall be marked EXT with or without the presentation of a valid excuse.
• A student who has done work that is failing by who is able to present a valid written excuse before three-fourths (3/4) of the term has elapsed may be marked EXT or may be advised to drop the course. If the excuse is valid but is presented only after three-fourths of the term has elapsed, the student shall be given a grade of 5.0 at the end of the term.
• If a student fails to complete/remove an EXT within the prescribed time, the student may earn credit for the course only by repeating and passing it.

Please note that an EXT is a courtesy extended by an FIC to students so that they may complete the course despite their delinquency. An FIC is not obligated to give EXT grades.

I received an EXT or 4.0; what should I do?

1. See https://registrar.upou.edu.ph/application-for-completion-of-ext/for the procedures. Note (among other things) the following:
   • You have one year to apply to complete your EXT or remove a 4.0.
   • You need to be enrolled in courses or for Residency to complete an EXT or remove a 4.0. 
2. After applying, contact the FIC so you can arrange to submit your requirements and have your grade resolved.

Only the FIC of your course can help you resolve your EXT. The Program Chair will not be able to assist you with completing or removing your EXT or 4.0 grades.

What happens if I do not complete an EXT or 4.0 grade in time?

A grade of EXT or 4.0 that is not resolved within the resolution period will remain as-is on your transcript (i.e., it will not "transform" into any other grade, such as a DRP or 5.0.) automatically resolve to a 5.0. 

You are welcome to retake the course. 

Why won't AIMS allow me to apply for completion/removal?

• Make sure that you are applying within the grace period of one year.
• Make sure that you are applying during the correct period for filing completion/removal applications, as specified in the Academic Calendar.